Primary Source Documents

Email Records

• Email March 20, 2023 — Warren to Chief Scott Andrew Warren (Flock) introduces himself to Chief Chris Scott and references a scheduled Flock Camera Expansion approval meeting. Cited in: Procurement
• Email March 21, 2023 — Warren to Jody Hayes Flock solicits pre-vote contract signature, offering to "void it entirely at no cost" if council disapproves. Goal: lock in before price increase. Cited in: Procurement
• Email April 3, 2023, 9:54 AM — Warren to Hayes Warren acknowledges city's "difficult position regarding a pricing change." States "I don't technically have the approval yet, but it will get done." Cited in: Procurement
• Email April 3, 2023, 6:18 PM — Hayes to Warren After council vote: "We just got the approval for the expenditure. Work your magic on the contract price and let's get this thing going Andrew." Cited in: Procurement
• Email Interstate camera access notifications Flock notification emails indicating WDM PD was added to Anderson PD (IN) and Sterling Heights PD (MI) Flock networks; access scope and authorization are not established. Cited in: JCTC/NCIC

City Engineering & Camera Records

• Engineering January 13, 2022 — City Engineering Document Referenced — standalone file not yet located (Chapter 22 pending). Is reported to name OWL/Condor cameras in city parks. In tension with the April 8, 2026 PD records response denying OWL cameras. Cited in: OWL/AXIS
• PD Response April 8, 2026 — WDM PD Records Response Police department states it "has no OWL cameras." Cited in: OWL/AXIS
• Field Visit April 14, 2026 — Field Visit Documentation Photographs documenting AXIS P37-PLE panoramic dome cameras at Jamie Hurd Park, occupying former OWL positions. Cited in: OWL/AXIS

Licensing & Regulatory Correspondence

• ROW Permits 16 Right-of-Way Permits Sixteen permits for Flock camera installations in the public right-of-way. Each scanned form records the fee as waived in the city's Admin Use Only section. Signed by a Flock Safety employee; the waiver's authority and reason are not established. Cited in: Licensing
• DIAL April 16, 2026 — Iowa DIAL Written Confirmation DIAL correspondence: no license on record for Flock Group in Iowa and identifies WDM's AHJ role for Chapter 103 questions. Cited in: Licensing

Audit Log Exports

• Audit Export WDM Audit Log Snapshots (8 overlapping) Hash-preserved raw CSV exports from the Flock portal. Independent re-analysis of all 11 WDM exports (2026-03-16 to 2026-04-18) found no row-level field mutation for any record appearing in two exports; every inter-export difference is whole-row turnover consistent with a ~29-30 day rolling export window. An earlier unverified derived count of 39 'swap pairs' does not reproduce from the raw data and is not cited as mutation evidence. Cited in: Audit Mutations
• Audit Export Cross-City Audit Exports (Johnston, Waukee, Urbandale) Audit exports from neighboring cities showing similar audit-log quality failures reported in other cities (independent reproduction pending). Cited in: Audit Mutations
• Analysis Independent Audit Log Analysis (April 8, 2026) Independently published snapshot-diff analysis. Its core pattern — removals always equal additions, zero in-place field modifications — corroborates F-027's no-row-level-mutation finding by a separate method; its 2.6–7.1%/day mutation-rate figure did not reproduce under a June 2026 re-derivation from raw CSVs and is not relied on. Also flags 17 WDM records reappearing non-sequentially across snapshots, an open question not fully explained by the rolling-export-window account. Cited in: Audit Mutations

Council Transcripts

• Transcript April 3, 2023 — Council Meeting Audio & AI Transcript April 3, 2023 council meeting audio — human-reviewed directly against the primary recording (39:44-40:19 of https://www.youtube.com/watch?v=S49kWR0F118), confirming a roughly 34-second consent-agenda item with no substantive discussion and the word 'Flock' not spoken. A downloaded/archived standalone copy is not yet attached to the repository. Cited in: Procurement
• Transcript April 20, 2026 — Council Meeting Transcript Investigator's final appearance. Mayor admits ignorance of park camera type. Three questions for the record unanswered. Cited in: OWL/AXIS | Procurement

CJIS & State Records

• CJIS December 2025 — CJIS Security Addendum (Story County) Lists 28 Flock employees with CJIS access. Alphabetically truncated at "C." Non-technical personnel signed addendum. Cited in: JCTC/NCIC
• Pending May 30, 2025 — Iowa DPS Flock MOU (not yet obtained) Pending records target; the MOU has not been obtained or reviewed in this repository. Related: DPS records gap
• Pending June 4, 2025 — Iowa DPS Flock Formal Contract (not yet obtained) Pending records target; the contract has not been obtained or reviewed in this repository. Related: DPS records gap

Surveillance System Records

• Report November 2023 — CPSM Report Lists Clearview AI among WDM police technologies; current use not established. Cited in: Clearview AI
• Legislation Iowa SF 2284 (2026) Passed Iowa House April 16, 2026. Prohibits ALPR-based facial recognition; does not cover standalone FRT. Cited in: Clearview AI

Open Records Questions (Not Submitted)

• Open question System activation logs pre-April 3, 2023 To determine whether Flock system was operational before the council vote. Related: Pre-authorization question
• Open question Contract signature pages with dates To confirm or refute the April 1, 2023 Chief Scott signing date. Related: Procurement finding
• Open question Clearview AI procurement records and current status To determine whether WDM has contracts, invoices, policies, usage logs, or current-status records for Clearview AI. Related: Clearview AI records question
• Open question AXIS camera contract, policy, and authorization records To identify who authorized AXIS P37-PLE installation and under what policy. Related: OWL/AXIS finding

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